About Us

The Portage & District

Minor Hockey Association Inc.

Charter By-Laws

Name

The name of the organization shall be the Portage Minor Hockey Association (PMHA).

Purpose

The purpose of PMHA as a volunteer community organization shall be to provide opportunity for, encourage maximum participation in and govern hockey for players eligible to play in Portage la Prairie as a member of the Manitoba Amateur Hockey Association, PMHA's Provincial Association within the frame work of the Canadian Amateur Hockey Association.

Objectives

• To develop players' skills on an individual and team level through well developed Programs.

• To provide players an equal opportunity to participate at a competitive level.

• To recruit and train suitable coaches for all teams through technical programs and clinics.

• To recruit and train suitable officials for all games and competitions through technical programs and clinics.

• To promote, foster and encourage character development of all individuals within PMHA.

• To promote a setting for coaches, officials, parents and especially players to have FUN.

• To promote an atmosphere that fosters sportsmanship and fair play attitudes towards the playing of the sport of hockey.

• To ensure that all individuals involved and/or participating within the Association support and encourage risk management.

Head Office

The head office of the Association shall be in the City of Portage la prairie in the Province of Manitoba at a location determined by the Board of Directors. Seal The Seal of Association shall remain in the custody of the President. The signature of the President or such other officer shall authenticate it or the Board of Directors shall designate officers.

Membership

• Active - Parents or Guardians of a players who are registered with PMHA based on paying annual fees as set out by the board.

• Associate - Persons or Organizations interested in the development/promotion of minor hockey who do not have players registered with PMHA may be granted membership according to criteria set out by PMHA and based on paying annual fees as set out by the board.

• Life - May be granted to an individual who meets the criteria set out by PMHA for distinguished service to PMHA and shall not pay any annual fee.

All Classes of Membership have the right to attend the Annual General Meeting and Special Meetings with voice and vote.

Board of Directors

PMHA shall be governed by a Board of Directors of between 9 to13. The following Officers will be elected at the PMHA Annual General Meeting from its Membership in good standing to the Board of Directors as voting members for a term of one (1) year: *President

*Equipment

*Fund Raising/Sponsorship

*Vice President

*Public Relations/Risk Management

*Secretary

*Treasurer

*Registrar

*Tournament

*Ice Manager

Nominations for Board of Director positions can come from a nominating committee or from the floor at the Annual General Meeting. The immediate past president is a voting member of the Board of Directors.

The Following positions shall be appointed by the board as non-voting Board members and shall receive honorariums as decided by the Board.

*Ice Coordinator

*Officials Coordinator

*Director of Development

*Division Coordinators – Shall be appointed within each Age Group by the Board (Squirt/Novice/Atom/Peewee/Bantam/Midget/Female) as liaisons between PMHA members and the Board. The Division Coordinators will provide the Board with reports as necessary and can attend meetings as non-voting members.

Management of PMHA / Powers and Duties of the Board of Directors

• Control of all business within PMHA shall be vested in the Board of Directors.

• To ensure that all Personnel of PMHA exercise fair and sportsman like conduct in the promotion of the game of hockey for players and all PMHA members.

• Removal of any director, who in the opinion of the Board, is negligent in the carrying out of his duties. A 2/3 Board vote is required.

• The existing Board of Directors may fill Board vacancies by the appointment of an eligible member of PMHA till the next Annual General Meeting.

• The Board shall govern the selection of all coaches and managers within PMHA.

• Shall have jurisdiction over all questions that may arise which are not specifically covered by the constitution/by-laws of PMHA.

Meetings

PMHA shall conduct all meetings under Robert's Rule of Order, including election of all Officers to the Board of Directors. Any action such as Amendments to the constitution or by-laws or where dictated by Robert’s Rule of Order will require a 2/3s vote with the exception of elections, policies, procedures, general association business or rules which will require a simple majority vote.

Annual General Meeting

• The Board shall convene an Annual General Meeting in each Calendar year between the first day of April and the First day of May.

• Amendments to the Constitution and By-laws of PMHA shall only be made at the Annual General Meeting.

• Notice of the meeting shall be given in the daily paper twenty-one (21) days prior and one (1) day prior.

• The Quorum shall be members in attendance who are in Good standing with PMHA.

• Only Members in good standing are allowed one (1) vote. Special Meetings

• The President may call a Special Meeting of the Membership with the place and time of the meeting to be announced at least 30 days prior to the meeting.

• Notice shall be given in the daily paper seven (7) days prior and one (1) day prior.

• Only business causing call for such a meeting may be discussed at the Special Meeting. • The Quorum shall be the same as the Annual General Meeting. Board of Directors Meeting

• The Board shall meet at least once (1) per month with the exception of July and August. • Special Board meetings can be convened by the President or any three (3) Directors of the Board with forty-eight (48) hours verbal Notice.

• Regular Board meetings of Directors shall be pre-determined by the Board at the beginning of each season or will be set at the end of the previous meeting.

• A written Resolution signed by all Directors shall be as valid as if it had been passed at a Board meeting duly called and constituted.

• The quorum shall be a majority of the Directors for the transaction of PMHA business.

Revised Pages – 1-3 (April 28, 2005)

President

The President, within the jurisdiction of the Association shall have all the powers of the President of the Brand and without limiting the generality of the foregoing, shall have the powers to;

a. Sign as a signing officer for the Association

b. President at all meetings

c. Exercise the powers of the Executive in case of emergency

Decision to be ratified at next Board Meeting

a. Suspended clubs or players, subject to ratification at the next following meeting of the Executive

b. Sit on all committees as an ex-officio voting member

Vice-President

In the absence of the President, the Vice-President shall have and exercise all the powers of the President and on those situations be an ex-officio voting member of all committees.

a. Shall chair Tournament Committee

b. Shall ensure that at least one tournament in each category is offered by P.M.H.A

c. Shall be responsible for the Ways and Means Committee

d. Shall chair Ways and Means Committee

e. Coordinator of all fundraising projects

f. Coordinator of all donations and sponsorship

Equipment Manager

a. Responsible for purchase and maintenance of all necessary equipment within the yearly approved budget and disposal of all surplus equipment no longer required.

b. Responsible for the distribution of equipment to teams and players

c. Responsible for the collection of equipment at the end of the season

d. Responsible for the maintaining of inventory records

Ice Manager

a. Ensure that ice time be distributed equally and equitable amongst all teams

b. Attend ice schedulers meetings as required by the City of Portage la Prairie and negotiate ice requirements on behalf of the Association

Treasurer

a. Shall keep a record of all monies received and disbursed

b. Shall present at each Annual Meeting, a report of the year’s operations to date

c. Shall chair Finance Committee

d. Shall be one of the signing officers for the Association

Secretary

a. Shall keep an accurate record of the proceedings of the Association

b. Notify other Executive Officers and Board of Directors of the time and place of meetings

c. Coordinate the duties and responsibilities of the Administrative Secretary

d. Perform such other duties as shall be necessary for the good and welfare of the Association

e. Responsible to collect all incoming correspondence and see to it that all correspondence is processed on a weekly basis

Registrar

a. Shall receive and certify all certificates submitted to him on behalf of the players and teams applying for registration in the Association

b. Shall keep a register of all players in the Association

c. Shall coordinate all phases of player registration

Committee

The Association shall have two types of committees: Standing and Special. The Standing Committees shall be: Executive Constitution and By-Laws Tournament Ways and Means Public Relations Appeal Finance

Executive Committee

Shall be composed of: President Registrar Vice-President Immediate Past President

a. Shall have the authority and responsibility to carry out day-to-day operations of the Association subject to ratification by the Board.

b. Quorum shall be three members.

Tournament Committee

a. Shall be chaired by the Vice-President